March 13th, 2024
In today’s dynamic and fast-paced business world, the impact of Artificial Intelligence (AI) extends far beyond being a trend. As companies strive to stay competitive and adapt to ever-changing market demands, AI has become an integral part of their strategies for innovation and growth.
In fact, AI’s transformative capabilities are reshaping traditional business models, empowering organizations to make data-driven decisions, enhance operational efficiency, and unlock new opportunities for expansion. With AI-driven technologies becoming increasingly sophisticated and accessible, businesses across various sectors are leveraging the power of AI to gain a competitive edge and drive sustainable success in the digital age.
Microsoft is one of the leading companies that is incorporating new, AI-powered capabilities across their consumer and enterprise products, including Microsoft Teams. With Microsoft Teams Premium, a Teams add-on license, organizations can take their meetings to the next level through using the power of AI for more intelligent, engaged, and secure meetings.
AI-powered Features in Microsoft Teams Premium
1. Intelligent Meetings
Intelligent Meeting Recap
Microsoft Teams Premium’s intelligent recap allows you to save time spent during meetings by handling time-consuming administrative tasks, like taking notes, extracting key insights, and outlining action items.
With its comprehensive features (listed below), intelligent recap enables users to focus on the meeting discussion itself and not on taking notes.
AI-generated chapters and topics
This AI-powered feature automatically divides your recorded meeting into sections so you can easily jump to the part that is most relevant to you. A few minutes after a meeting concludes, a bar of AI-generated topics synchronized to the recording appears below the meeting video to help you skip the part you want.
Personalized timeline markers
Even though meeting recordings are invaluable resources to catch up on missed meetings, finding the time to watch them from start to finish might be challenging. However, with Teams Premium’s personalized timeline markers, you can hover over the timeline to view the most relevant parts to you such as when your name was mentioned, when a screen was shared, and when you joined and left the meeting. These markers are personalized–only you can see when you joined and left the meeting.
Moreover, personalized markers include speaker timeline markers represented by speaker bars that show you who spoke during the meeting and when they spoke so you can jump to that moment. These markers are intelligently organized by who you work most closely with, so you’ll never miss feedback shared from your manager in a meeting again.
AI-generated notes and tasks
Leveraging the power of OpenAI’s GPT, intelligent recap includes auto-generated meeting notes to give you key points and takeaways after the meeting. Additionally, you can easily figure out the next steps of the meeting with AI-generated tasks and action items automatically suggested for you.
Live translations
One of the most challenging aspects of collaboration is overcoming language barriers, especially when working with individuals who speak different languages. This problem often leads organizations to spend money on real-time meeting translation services. However, with Teams Premium’s live translations (for captions), you get AI-powered real-time translations from 40 spoken languages. Using this feature, meeting participants can read captions in their own language which makes meetings more productive and effortless. Only the meeting organizer needs to have Teams Premium for all meeting attendees to enjoy live translations.
2. Personalized Meeting Experience
Branded meetings
Creating a consistent and professional look and feel for your business across all your meetings is essential for establishing credibility and reinforcing your company’s identity. With Teams Premium’s meeting themes, you can apply your brand colors, logo, and images to the pre-join and lobby screens for your meetings. You can also create custom meeting backgrounds which allow you to use your company’s logo as a background during meetings and showcase your company’s identity.
Meeting templates
Because meetings aren’t one size fits all, meeting settings should be set depending on the type of meeting and the audience. Meeting templates in Teams Premium allows admins to control standard meeting settings and security options, including managing who can bypass the lobby and who can record the meeting. You can also add sensitivity label for meetings, end-to-encryption, and watermark to protect confidential information.
3. Increased Protection for Confidential Meetings
Watermarking
With Teams Premium, you can prevent data leaks, especially when confidential data is being shared during the meeting, by applying watermarks. A watermark can be applied to both the screen share feed and the participant video feeds. When watermarking is enabled, each participant will see their own email address as a watermark which ensures traceability if a screenshot was taken during the meeting.
End-to-end encryption
Protecting sensitive information during meetings is crucial. For that reason, Teams Premium includes end-to-end encryption which ensures that data exchanged during Teams calls or meetings is always secured using industry-standard encryption in transit and at rest.
Sensitivity Labels
One of the most powerful security features in Teams Premium is the ability to apply sensitivity labels and enforce specific meeting options based on the sensitivity of the meeting content. Microsoft 365 E5 users can benefit from sensitivity labels in Teams Premium, as they can set meeting protection defaults and simply choose the appropriate preset sensitivity label which automatically applies the corresponding meeting protection settings.
Meeting settings that can be controlled by a sensitivity label include the following:
• Who can bypass the lobby
• Allow dial in user to bypass lobby
• Who can present
• Who can record
• Encryption for meeting video and audio
• Automatically record
• Video watermark for screen sharing and camera streams
• Prevent or allow chat
• Prevent or allow copying chat to clipboard.
In contrast with meeting templates, whenever a sensitivity label is used, the settings configured in the label take precedence over any template or meeting organizer settings.
Wrapping Up
In conclusion, Microsoft Teams Premium offers a comprehensive suite of AI-powered features that revolutionize the meeting experience for businesses. From intelligent meeting recaps that streamline administrative tasks to personalized meeting experiences with branded meetings and templates, Teams Premium enhances productivity and professionalism. Moreover, with increased protection features like watermarking, end-to-end encryption, and sensitivity labels, Teams Premium ensures confidentiality and security for sensitive discussions. By leveraging these advanced capabilities, organizations can foster collaboration, make informed decisions, and drive sustainable success in today’s digital business world.
